Human Resource policy of Udbhav Vision Foundation
Start date: 01/04/2025 review due date: 31/03/2028
Introduction
This HR Policy outlines the principles and guidelines for managing employees at Udbhav Vision Foundation. It aims to ensure a fair, transparent, and effective approach to human resource management while fostering a positive and productive work environment.
1. Employment Policies
1.1 Equal Opportunity Employment
- Udbhav Vision Foundation is committed to providing equal employment opportunities regardless of race, religion, gender, age, sexual orientation, disability, or nationality.
- Recruitment, hiring, and promotion decisions are based on merit and qualifications.
1.2 Recruitment and Selection
- All job openings will be advertised internally and externally to ensure a diverse pool of candidates.
- Selection will be based on a fair and transparent process, including interviews, reference checks, and skills assessments.
1.3 Appointment letters
- All employees will receive a written appointment letter outlining their terms of employment, including job title, responsibilities, salary, and other benefits.
2. Compensation and Benefits
2.1 Salary Structure
- Salaries will be competitive and in line with industry standards.
- Compensation packages will be reviewed periodically and adjusted based on performance, market conditions, and organizational needs.
2.2 Benefits
- Employees are entitled to benefits including but not limited to health insurance and paid leave as per applicable laws of India.
- Specific benefits will be outlined in the appointment letter and communicated to employees.
2.3 Payroll
- Salaries will be paid on a monthly basis, normally, not later than the 11th working day of the next month.
- Deductions will be made as per legal requirements, including taxes and social security contributions.
3. Performance Management
3.1 Performance Reviews
- Regular performance reviews will be conducted to assess employee performance and provide feedback.
- Reviews will be based on predefined objectives, key performance indicators, and overall contributions to the Foundation.
3.2 Professional Development
- Employees are encouraged to pursue professional development opportunities.
- The Foundation may provide support for relevant training and education as per organizational needs and budget.
4. Work Hours and Attendance
4.1 Working Hours
- Standard working hours are from 9:00 AM to 5:30 PM, Monday to Friday with a half an hour lunch break, Saturday being half day from 9 AM to 1 PM .
- Flexible working hours may be considered based on job requirements and employee needs.
4.2 Attendance and Punctuality
- Employees are expected to adhere to their work schedule and be punctual.
- Any absences must be reported in advance, except in cases of emergency.
4.3 Leave Policy
- Annual Leave: Employees are entitled to 12 days of paid annual leave per year.
- Sick Leave: Employees are entitled to six days of paid sick leave per year.
- Public Holidays: Employees will receive paid leave on recognized public holidays.
5. Code of Conduct
5.1 Professional Behavior
- Employees must maintain a high standard of professionalism and respect in all interactions.
- Any form of harassment, discrimination, or unethical behavior will not be tolerated.
5.2 Dress Code
- Employees are expected to dress in a manner appropriate for a professional working environment.
6. Health and Safety
6.1 Workplace Safety
- The Foundation is committed to providing a safe and healthy work environment.
- Employees are required to follow all health and safety guidelines and report any hazards or incidents immediately.
6.2 Health Programs
- The Foundation may provide wellness programs and initiatives to promote employee health and well-being.
7. Grievance Redressal
7.1 Reporting Issues
- Employees should report any grievances or issues through the designated grievance redressal mechanism.
- The Foundation will address grievances promptly and fairly.
7.2 Confidentiality
- All grievance reports will be handled with confidentiality and sensitivity.
8. Termination of Employment
8.1 Resignation
- Employees must provide 30 days’ notice in writing before resigning from their position.
8.2 Termination
- The Foundation reserves the right to terminate employment based on performance, behavior, or organizational needs.
- Termination procedures will follow legal requirements and the terms outlined in the appointment letter.
8.3 Exit Interviews
- Exit interviews will be conducted to gather feedback and improve organizational practices.
9. Amendments and Review
9.1 Policy Review
- This policy will be reviewed periodically to ensure its relevance and compliance with applicable laws and regulations.
10. Acknowledgment
All employees are required to acknowledge receipt and understanding of this HR Policy.
